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To individually edit or delete one, click on the “Edit” or “Delete” links at the right of each label. You’ll see a listing of all your filters.Click on the “Filters and Blocked Addresses” tab.If you want to edit or delete any of your filters, you have to do that through Gmail’s main settings page, which is accessed by clicking on the cog in the top right corner and then on “See all settings.” Then: (Note: This last one is a somewhat quirky feature, so it may not work in all cases.) To apply the label to current emails as well, also check “Also apply filter to matching conversations” which appears at the bottom of the checklist. (You can also create a new label here, if you wish.)Ĭheck the box next to “Apply the label:” and then choose your label from the drop-down menu. In this case, I’m going to check the box next to “Apply the label:” and then choose the label “Masks” from the drop-down menu. For example, I could have the filtered emails immediately deleted or archived, marked as important (or as not important), or forwarded to another address, among other options. You’ll then be brought to a page that lets you choose what you want the filter to do.I can also just apply it to emails that end up in my Inbox (so that I won’t label any emails that end up in Spam) by clicking on the field next to “Search” and selecting “Inbox” from the drop-down menu.Ĭreate the search terms that will determine which emails will be labeled. For example, to create my search, I will look for any email that has the word “mask” in it. Put your search term in the appropriate field(s).

Click on the “Show search options” symbol at the right end of the search box. In this case, I used the directions above to create the label “Masks.” For example, if I were planning to write a story about different types of face masks and wanted to label any emails that might concern that subject, I could set up a filter which would automatically put the label “mask” on those emails. You can automatically apply labels to emails as they come in. If you want to go back to the default colors (black text on a gray background), click on “Remove color.” Apply labels automatically to incoming emails You can select a default color combination for a label or create custom colors.

Select the color you want to assign to that label - you can either choose a basic color combination or create custom colors for the background and text.

Click on the three dots to the right of the label’s name.

Hover your cursor over the label’s name in the left column.

Differently colored labels can make messages easier to find. It may seem like a small thing, but if you’re browsing through your email, colored labels make it immediately clear what category an email belongs in. One of the simplest things you can do with labels in Gmail is to give them colors. You can create a new label and immediately apply it to several emails.

Hover over “Label as.” You can type the name of your new label into the field on the pop-up window and hit the Return key, or click on “Create new,” where you can enter the name of your new label and nest it under an existing label if you want.

Select the emails you want to label by checking the boxes to the left of the emails.

You can also create a new label and immediately apply it to several emails: You can create new labels from the left-hand column.

You can nest it under an existing label if you want.

Click on “Create new label” and enter the name of your new label.

In the left-hand column, scroll down from Inbox until you get to “Manage labels” and “Create new label.” (You may have to click on “More” to see it.).

There are a couple of ways you can do that.įirst, you can create a label from Gmail’s left-hand column: In order to start using labels, the first thing you need to do is create some. Note that all of them are done on a desktop computer there are different ways to manage labels on a mobile device, which I’ll talk about at the end of this article. Here are some basics and some strategies for using Gmail’s label features. For example, you can label everyone you need to send holiday greetings to everyone who expressed interest in buying your graphic novel collection everyone working on your current video project everyone who you knew in college - the possibilities are nearly endless. Putting labels on emails makes them easier to deal with. There are a variety of ways to organize your email, and one powerful option is to apply labels, Gmail’s analog to folders. Between work-related emails, online events, invitations, advertising from your favorite retailers, and just plain spam, you’re going to find it difficult to keep track. Let’s face it - if you’re using your Gmail account for more than occasionally contacting friends and relatives, it’s likely that it’s spinning out of control.